Detect Duplicate Authority Records

You can check for duplicate authority records and replace the duplicates with a new record. If any tags in the overlaid records are set to be retained, they are copied to the new record.

To check for authority records in the Polaris database that may be duplicates of the record displayed in the Authority Record workform:

1. Open the Authority Record workform.

2. Do one of the following:

   • Select Check for Duplicates .
   • Select Save .

   Polaris checks for duplicate records using the rules defined in the Authority Duplicate Detection Rules Reference. If duplicates are found, the 'Check For Duplicates' Results dialog appears, listing the reasons the record was identified as a duplicate.

3. To resolve duplicate records on the 'Check for Duplicates' Results dialog, select one of the following options:

   • Continue Saving — Saves the record displayed in the Authority Record workform even though it may be a duplicate of the record or records listed in the dialog.

     Note:
     This option is only available if you saved the record in step 2.

   • Open — Opens the selected duplicate record.

   • Replace — Replaces the selected duplicate with the record displayed in the Authority Record workform.

     Note:
     This option is only available if you saved the record in step 2.

   • Cancel — Closes the 'Check For Duplicates' Results dialog.

Related Information

Setting deduplication rules - The rules that detect duplicates are applied using rule groups in the Authority Deduplication database table. For more information, see Change bibliographic or authority deduplication tables.